Last updated: 1 October 2026
At AWWA – Accepting Who We Are, we believe in being open, honest and respectful — and that includes how we look after your personal information.
This Privacy Policy explains what personal information we may collect when you visit acceptingwhoweare.com, contact us, sign up to our newsletter, book an event or interact with AWWA online.
It also explains how we use cookies and similar technologies on our website.
We will only collect and use your personal information where we have a lawful reason to do so, and we will never sell your personal information.
1. Who we are
AWWA – Accepting Who We Are is a community and content platform created by women, for women.
Founded by Rachel Peru and Tina Boden, AWWA exists to challenge stereotypes, start conversations and celebrate who we are.
For the purposes of applicable UK data protection legislation, AWWA is responsible for the personal information collected through this website and our activities.
Contact
AWWA – Accepting Who We Are
Website: acceptingwhoweare.com
Email: hello@acceptingwhoweare.com
If you have any questions about this Privacy Policy or how we use your personal information, please contact us using the email address above.
2. What information we collect
The information we collect depends on how you interact with AWWA.
Information you give us
You may provide personal information when you:
- contact us
- sign up to our newsletter
- register for or attend an AWWA event
- purchase or book a ticket
- enter a competition or giveaway
- provide feedback
- contact us through social media
- collaborate with AWWA or
- otherwise communicate with us
This may include:
- your name
- email address
- telephone number
- postal address
- social media username
- event or booking information
- information you provide when contacting us and
- any other information you choose to provide
Please avoid sending us information that you do not want us to receive.
3. Information collected automatically
When you visit our website, some information may be collected automatically.
Depending on the technologies used on our website, this may include:
- IP address
- browser type
- device type
- operating system
- pages visited
- links clicked
- approximate location
- how you arrived at our website and
- information about how you interact with the website
We use this information to help keep our website secure, understand how people use it and improve the content and experience we provide.
4. How we use your personal information
We may use your personal information to:
- respond to enquiries
- provide information you have requested
- manage newsletter subscriptions
- send newsletters and communications you have requested
- manage event registrations and bookings
- communicate with event attendees
- administer competitions and giveaways
- manage collaborations
- improve our website and content
- understand how visitors use our website
- maintain website security
- keep appropriate business records and
- comply with legal or regulatory requirements
We will only use your personal information where we have an appropriate lawful basis for doing so.
5. Our lawful basis for processing your information
Under UK data protection law, we need a lawful basis for processing personal information.
Depending on the circumstances, we may rely on:
Consent
For example, when you choose to subscribe to our newsletter or consent to non-essential cookies.
You can withdraw your consent at any time.
Contract
Where we need to use your information to provide a service, booking or other arrangement you have requested.
Legitimate interests
Where processing is reasonably necessary for our legitimate interests, provided those interests are not overridden by your rights and interests.
This may include operating and improving our website, communicating with our community, managing our activities and keeping our systems secure.
Legal obligation
Where we need to process information to comply with a legal or regulatory requirement.
6. Our newsletter – Flodesk
We use Flodesk to manage our email newsletter and mailing list.
If you choose to subscribe to our newsletter, the information you provide will be transferred to Flodesk so that we can send you the communications you have requested.
This may include:
- AWWA news
- The AWWA Edit
- information about events and activities
- relevant collaborations
- offers and opportunities and
- other content relating to AWWA
Flodesk may process information on our behalf in accordance with its own privacy and data protection arrangements.
You can unsubscribe from our emails at any time by clicking the unsubscribe link included in our emails.
We will respect your unsubscribe request.
7. Events and ticket bookings – Ticket Tailor
We use Ticket Tailor to manage ticket sales and event bookings.
When you book an AWWA event through Ticket Tailor, the information required to process your booking may be collected and processed by Ticket Tailor.
This may include information such as:
- your name
- email address
- ticket or booking details
- payment-related information and
- information necessary to administer the event
Ticket Tailor has its own privacy policy explaining how it processes personal information.
When you leave the AWWA website and use Ticket Tailor to complete a booking, you should also review Ticket Tailor’s privacy information.
8. Our email hosting – Freeola
Our AWWA email accounts are hosted by Freeola.
If you contact us by email, your message and the information contained within it will be processed through our email systems.
We use this information to respond to you, manage our communications and keep appropriate business records.
We do not use your email address for marketing simply because you have contacted us, unless we have another lawful basis to do so.
9. Social media
AWWA has a presence on:
- LinkedIn and
- YouTube
We may use these platforms to communicate with our community, share AWWA content, promote events and activities and interact with followers.
If you interact with us through social media, the relevant platform may collect and process personal information in accordance with its own privacy policy.
For example, this may include information about your profile, comments, reactions, messages and interactions with our content.
We do not control how these third party platforms process your information.
You should review the privacy settings and policies of the social media platforms you use.
10. YouTube and embedded content
Our website may contain videos or other content provided through third-party services such as YouTube.
Depending on how the content is embedded and your cookie choices, YouTube may collect information about your device or interaction with the content.
Where third party content uses non-essential cookies or similar technologies, we will seek consent where required before those technologies are used.
11. Cookies
Cookies are small files stored on your device when you visit a website.
They can be used to:
- make a website function properly;
- remember preferences;
- provide security;
- understand how people use a website; and
- provide or support additional functionality.
Our WordPress website may use cookies and similar technologies.
Some cookies may be strictly necessary for the website to function.
Other cookies, including certain analytics, embedded content or third party cookies, may be optional.
Where consent is required, we will ask for your consent before placing non-essential cookies or using similar technologies.
The ICO’s current guidance states that organisations must provide clear information about these technologies and obtain consent for non-exempt uses. (ICO)
12. Cookies used by WordPress
Because acceptingwhoweare.com is built using WordPress, WordPress or WordPress plugins may use cookies or similar technologies to provide website functionality.
The exact cookies used can depend on the WordPress theme, plugins and features installed on the website.
For example, cookies may be used for:
- website security
- remembering preferences
- comments or logged-in users, where those features are enabled and
- other essential WordPress functionality
We regularly review the technologies used on our website and will update this policy where appropriate.
13. Third party cookies and technologies
Some features on our website may be provided by third parties.
These may include:
- Flodesk
- Ticket Tailor
- YouTube
- Facebook/Meta
- LinkedIn and
- other services or plugins that we may use from time to time
These services may use cookies, pixels, scripts or other technologies.
The exact technologies used can change when third party providers update their services.
Where a third party service uses non-essential cookies or similar technologies on our website, we will provide an appropriate consent mechanism where required.
14. Managing your cookie choices
When you first visit our website, you may be given the option to accept or reject non-essential cookies.
You can change your preferences at any time using our cookie settings, where available.
You can also control or delete cookies through your browser settings.
Please be aware that blocking or deleting some cookies may affect how parts of the website work.
Continuing to browse the website is not treated as consent to non-essential cookies.
15. How we share your information
We do not sell or rent your personal information.
We may share personal information with trusted service providers where this is necessary to operate AWWA or provide a service to you.
These may include providers of:
- website hosting and WordPress services
- email hosting
- newsletter services
- event and ticketing services
- payment processing
- website security
- analytics
- video and social media services and
- technical support.
We expect service providers processing personal information on our behalf to handle that information appropriately and securely.
Some providers may process personal information outside the UK. Where this happens, appropriate safeguards will be considered in accordance with applicable data protection law.
16. How long we keep your information
We only keep personal information for as long as reasonably necessary for the purpose for which it was collected, or where we have a legal or legitimate reason to keep it for longer.
The appropriate retention period depends on the type of information and why we hold it.
For example, if you unsubscribe from our newsletter, we will stop sending you marketing emails.
We may retain limited information about your previous subscription or unsubscribe request so that we can respect your preferences and avoid sending you unwanted communications.
When information is no longer required, we will securely delete it or anonymise it where appropriate.
17. Keeping your information secure
We take reasonable steps to protect personal information from being accidentally lost, misused, accessed without authorisation, altered or disclosed.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
18. Your rights
Under UK data protection law, you may have the right to:
- ask what personal information we hold about you
- ask us to correct inaccurate information
- ask us to delete your information in certain circumstances
- ask us to restrict how we use your information in certain circumstances
- object to certain uses of your information
- withdraw consent where we rely on consent
- request certain information in a portable format and
- complain to the Information Commissioner’s Office
If you wish to exercise any of these rights, please contact us using the email address at the end of this policy.
We may need to verify your identity before responding to a request.
19. Complaints
If you have a concern about the way we have handled your personal information, please contact us first so that we can try to resolve the issue.
You also have the right to complain to the Information Commissioner’s Office (ICO).
You can find further information about your rights and making a complaint on the ICO website.
20. Links to other websites
Our website may contain links to other websites, including event booking websites, social media platforms, partner organisations, businesses and other resources.
Once you leave acceptingwhoweare.com, we are not responsible for the privacy practices, security or content of those websites.
We recommend checking the privacy policy of any website before providing personal information.
21. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to:
- our website
- the services we use
- how we collect or use personal information or
- applicable data protection legislation
We will update the Last updated date at the top of this page when changes are made.
We recommend checking this page occasionally to make sure you are happy with how we use your information.
22. Contact us
If you have any questions about this Privacy Policy, cookies or how AWWA handles your personal information, please contact:
AWWA – Accepting Who We Are
Email: hello@acceptingwhoweare.com
Website: acceptingwhoweare.com
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The AWWA – Accepting Who We Are Team
